Regulatory Affairs and Quality Management

REGULATORY MANAGEMENT

Successful regulatory submission is a prerequisite for gaining market approval. Approved regulatory submissions for medical devices require explicit adherence to specific content and format requirements since every regulatory agency has unique requirements, and those complex requirements often change. Regulatory communications with the appropriate authority staff members may even be necessary for timely approval to guarantee successful regulatory submissions.

The MedXfile team are specialists who understand the evolving regulatory affairs for medical devices. We are experts at creating and presenting submissions for approval by worldwide regulatory agencies. Each of our regulatory compliance consultant experts has decades of cumulative experience and is collectively responsible for hundreds of successful submissions.

Our staff’s comprehensive knowledge of the regulatory submissions process appoints each regulatory affairs consultant as a leader for your company’s questions and needs.

From a single strategist to a team of experts, the MedXfile professionals will work collaboratively with your team to fill your company’s gaps. We have a robust staff that has extensive industry experience with varied skillsets so our staff augmentation services can devote a specialist to each of your company’s unique needs.

Our comprehensive services manage all the tasks and labor associated with medical device regulatory submissions, quality systems regulations, and fulfillment demands. Our team assists with both immediate and continuous medical device consulting to maintain project deliverables and product satisfaction.

See below for our medical device regulatory consulting services that are specific to the needs of startup companies.

  • Regulatory strategy
  • Global regulatory compliance and registration support
  • FDA and other regulatory authority meetings
  • FDA pre-submission meeting guidance
  • Technical file development
  • Person Responsible for Regulatory Compliance (EU MDR Article 15)

QUALITY MANAGEMENT

Implementing and maintaining an established and certified quality management system (QMS) safeguards your products and contributes to the credibility of your company. MedXfile’s team ensures all quality systems regulations are properly and sufficiently managed for reliable results.

Establishing a certified Quality Management System (QMS) is a critical requirement for manufacturing high integrity products. Yet, the process of upholding compliance with regulatory submissions demands detailed and ongoing advisement. Your QMS system needs to operate at full-capacity to safeguard and grow your company, that’s why our QMS consulting experts are equipped with the knowledge and experience to instill a first-rate, certified quality management system.

The MedXfile professionals monitor and study the ever-changing global quality and compliance requirements of international regulatory authorities, including the FDA and the EU medical device regulation.

We partner with clients to advise effective medical quality assurance (QA) management, such as ensuring products receive an ISO 13485 certification, meet the requirements for ISO 9001, and all other applicable product safety requirements. MedXfile provides you with a quality assurance consultant to advise and construct all components of a certified quality management system to guarantee compliance and build results.

MedXfile’s professionals are QMS consulting and quality assurance specialists that understand and assume each responsibility in order to establish a certified quality management system (QMS) for your company. Below are areas that our experts cover.

  • Quality Management Systems (QMS) development, maintenance, improvement, and support.
  • Drafting quality manual ISO 13485 and ISO 9001
  • Electronic Medical Device Reporting (eMDR) & EU Vigilance Reporting System
  • EU MDR strategic gap analysis
  • ISO 13485 strategic gap analysis
  • Third party ISO 13485 audits
  • Selection and interpretation of US and international QMS requirements
  • Audit for quality management system ISO 9001 & ISO 13485
  • Conducting a strategic gap analysis
  • Quality supplier audits

Medxfile Careers

Project Manager

Location: Hybrid in Luxembourg
Job Type: Full-time
Job Role: Project Manager
Job Code: MX2411

Job Description

We are seeking a full-time Project Manager with experience in the medical device industry. The candidate will ensure the successful management and completion of translation and localization projects within budget and timeline and within our quality standards. Responsibilities include creating project budget and timelines, delivering projects within agreed budget, and maintaining all project related administration tasks. 

  • Main point of contact for client communications, sales and client services for all project related matters. 
  • Be the bridge between client and production staff and remove bottlenecks or obstacles in the way of successful completion of the project. 
  • Communicate regularly with the General Manager to provide project status and discuss issues affecting the project. 
  • Relevant experience with leading projects for the life sciences sector.
  • A keen attention to detail, professionalism, and ability to manage project timeline is critical.

 

Qualifications, Skills and Experience:

  • Excellent written and verbal English communication skills, other languages would be an asset
  • University Degree
  • Excellent problem solving and analytical skills
  • Independence in carrying out assigned tasks
  • Ability to work under pressure in a fast-paced environment
  • Experienced in project management processes (Waterfall, Agile, Scrum, Kanban)
  • Experience in translation and localization project management would be a strong advantage

 

Please send your resume along with your contact information to jobs@medxfile.com or refer to someone who could be a good fit.

Medxfile Careers

Technical Writer - French to English Translator

Location: 100% Remote (EU time zone)
Job Type: Contract – Part-time
Job Role: Technical Writer
Duration: 3-6 Months
Job Code: MX2403

Job Description

We are seeking a French to English Translator for a contract position with experience in the medical device industry. Our translation team works for the top companies within the life sciences industry with a focus on medical devices. This requires a high level of service, professionalism, and translation quality and care. Your particular language skills and medical device and regulatory affairs will allow you to create high quality client-facing translations that are up to the standards of the client. 

  • Able to understand the meaning and context of medical research reports or any other research related material, and is able to translate into the English language by making sure that original context and meaning is preserved
  • Able to consult, discuss and highlight any content related issues or concerns with subject matter experts and other colleagues in order to understand specialized concepts and translate them appropriately
  • Able to refer to online translation tools for additional assistance with translation, where applicable
  • Able to research, check and accurately confirm statements, numbers, company/ product names and other material in written research submitted (as necessary)
  • Maintain glossaries, translation memory, and style guides
  • Managing projects/deliverables by actively communicating with team members about deadlines and informing all interested parties of deliverable timelines and status
  • Responsible for timely escalation of any issues to your manager and assisting them in resolving issues as well

Please send your resume along with your contact information to jobs@medxfile.com or refer to someone who could be a good fit.

Medxfile Careers

Technical Writer

Location: 100% Remote (EU time zone)
Job Type: Contract – Full-time
Job Role: Technical Writer
Duration: 6 Months
Job Code: MX2409

Job Description

We are seeking a full-time Technical Writer for a contract position with experience in the medical device industry. The candidate will be responsible for writing and editing the flagship user manual and quick guides while adhering to the company style guide. We are seeking a candidate that can work independently to develop the content based on SME interviews, technical specs/drawings, and hands-on exploration.

The Technical Writer will research technical and engineering data (PRDs, SRSs, specifications), including drawings, design and test specifications, product prototypes, and be able to confidently interview SMEs. The candidate will be responsible for the creation of graphical designs and product screenshots (HW/GUI) for product documentation. 

  • Degree or equivalent in a relevant scientific or medical discipline or a related field,
  • Proven experience in technical writing in the medical industry,
  • Good knowledge and understanding of FDA/MDR/MDD medical device labeling requirements and regulations.
  • Relevant experience with writing customer-facing (patient) documentation.
  • A keen attention to detail, professionalism, and ability to manage project timeline is critical.
  • Excellent grammar, editing, and written communication skills are a must.
  • Process-oriented with excellent planning and organizational skills,
  • Strong oral and written communication skills.

Please send your resume along with your contact number to jobs@medxfile.com or refer to someone who could be a good fit.